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SEESAW 4
 Using the Contract
TIME FRAME: On average, the turnaround time from initial discussion to Delivery Order (DO) award is sixty (60) days. Orders over
$2 million may require additional time.
PROCEDURES TO INITIATE DELIVERY ORDERS (DO):
Communicate the DO requirements as defined below to the Government Laboratory Program Manager (LPM), Christopher J. Stepanick
(christopher.stepanick@rl.af.mil)
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Provide the following information:
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Technical Description (Type of Work, Work must be within the
Statement of Scope)
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New Task Request Form
will assist in providing the following information:
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Funding Profile (DO Value, R&D or O&M funding, Incremental or Fully Funded, Sources of Funds)
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Anticipated Period of Performance
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POC - Technical and Financial
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Upon Government LPM approval, prepare an acquisition package.
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To Prepare an Acquisition Package:
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Generate a Statement of Work (SOW) based upon:
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Generate a Base Support letter(s) if on-site support over sixty (60) days is required
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The following forms must be completed by the office of responsibility:
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DD Form 254 describing the security requirements
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AFMC Form 14 completed as proof of a Literature Search
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Environmental Impact Analysis AF Form 813
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Contract Safety Data Requirements RL Form 2941
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RL Form 2916 or provide the necessary funding data
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AFMC Form 36 or provide the necessary funding data
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Laboratory Management Report RRS Form 2913A
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AFSC Form 2885 to set up the contract Job Order Number (JON)
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AF Form 1768 with the respective waiver memo attached is required from the
Information Directorate (RI) if the Delivery Order is greater that $2,000,000
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Delivery Order Justification letter
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RRS Form 2857 Acquisition Data Checklist
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OTHER GOVERNMENT AGENCIES AND ORGANIZATIONS
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Communicate the Delivery Order (DO) requirements as defined below to the Government Laboratory Program Manager (LPM), Christopher J. Stepanick
(christopher.stepanick@rl.af.mil).
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Provide the following information:
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Government POC information (Name, Organization, Telephone and Fax Numbers, E-mail Address)
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Technical Description (Type of Work, Work must be within the SEESAW 4 Statement of Scope)
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New Task Request Form
will assist in providing the following information:
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Funding Profile (DO Value, R&D or O&M funding, Incremental or Fully Funded, Sources of Funds)
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Anticipated Period of Performance
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Estimate of Labor and Other Direct Costs (ODC)
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Estimate of Labor (Man-Hours)
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Estimate of Travel (Destinations, Purpose, # of Trips, # of People, Duration)
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Estimate of ODC (Hardware and Software Purchases, Training)
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Base Support letter(s) if on-site support over
sixty (60) days is required
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Funding Documents (MIPRs, FCAs)
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Security Requirements to include:
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Work Performance Locations
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Supporting Special Security Office (SSO)Name and Plain Language Address
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Security Requirements (FOUO, Collateral, NATO, SCI, SAP/SAR)
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PARTICIPATING COMPANIES
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Communicate the Delivery Order (DO) requirements as defined below to the BAE Systems Information Technology SEESAW Program Manager, Cheryl Haritatos
(cheryl.haritatos@baesystems.com)
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Provide the following information:
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Tasking Statement/Summary
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Funding Profile (DO Value, R&D or O&M funding, Incremental or Fully Funded, Source of Funds)
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Customer
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Government POC
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Send all funding documents (Military Interdepartmental Purchase Requests (MIPRs) and Funding Cite Authorizations
(FCAs)) to AFRL/RIFD to the attention of Bernadette Zdziebko. Provide funding with enough lead time to
perform the contracting actions/modifications to accept the funding and create the contracting modifications to add
the funds to the contract (several weeks). New MAJCOM contracting restrictions do NOT allow the
contractor to provide support to the Government if there are no funds/funds have been expended on the contract
(Contractors Performing at Risk).
The Government may not implicitly allow the contractor to perform at risk (i.e.: Government can not allow the
contractor into the government facility if no funds are on the cost reimbursable contract). As always,
please provide appropriate time, to include more time around government holidays, for the contract actions to be performed.
Comments/Purpose section of funding document needs to include all of the following:
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- Customer Task POC: (Name, Phone, Email)
- Title of effort/work being supported
- AFRL Financial POC: Bernadette Zdziebko, AFRL/RIFB
- AFRL Technical POC: Christopher Stepannick, AFRL/RIEB, (315) 330-3590
- AFRL Contract Number: FA8750-07-D-0053 (SEESAW 4)
- AFRL is authorized to expend the money during the period of the task.
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----- AND -----
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AFRL/RIEM Attn: Sara Militello
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525 Brooks Road
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Rome, NY 13441
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Telephone: DSN: 587-4957
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FAX: DSN: 587-3673
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E-mail:
sara.militello@rl.af.mil
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SECURITY REQUIREMENTS
SEESAW 4 can handle the full range of security requirements from Unclassified to TS/SCI.
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SEESAW 4 Security Standard Operating
Procedures (SOP):
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Augments the DD Form 254
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Provides BAE Systems Information Technology and AFRL Security POCs
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Provides direction for:
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Clearance Processing
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Indoctrination
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Personnel/Disposition Letters and Debriefing
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Visit Authorizations and Certifications
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Deliverables Review
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Security Contract Record
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The Subcontractor DD Form 254 is issued for classified work upon Subcontractor Task Order award.
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The Long-Term Visitor Group Agreement (LTVGA):
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Applies to all Subcontractors working at Government sites
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Issued with the DD Form 254 or issued separately
All Security questions can be directed to Arthur A. Arro, BAE Systems Information Technology, Inc
315-338-8903
arthur.arro@baesystems.com
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