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ITES-2S 
Products & Services
Ordering Process
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CHESS ITES-2S Ordering Guidelines for Procurement
Army Acquisition Guide |
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BAE Systems ITES-2S Ordering Guide |
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This page summarizes the purpose of the ITES-2S IDIQ contract, the BAE team, and the procedures for using this vehicle.
In the event of a conflict between the ITEC-4 ITES-2S Ordering Guidelines and this document, the ITES-2S ordering Guidelines take
precedence. Overview of ITES-2S The Information Technology Enterprise Services-2 Services (ITES-2S) is nine (9) year multiple award decentralized no fee IDIQ contract to provide to the various Army, DoD and Federal agencies a cost-effective and responsive contracting capability. ITES-2S will provide its customers access to a broad range of Performance-based Enterprise Services at competitive prices. The following table provides a summary of the ITES-2S terms and conditions: |
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ITES-2S is principally a structured Indefinite Delivery/Indefinite Quantity contract that allows for all contract Primes and
their Teams the opportunity-to-be-considered for Delivery Task Orders (TOs) as part of a Fair Competition. As a
result, the BAE-IT ITES- 2S Team, as an integrated management team operating through the ITES-2S Enterprise Program Enterprise
Office (EPMO), will take full advantage of these opportunities to be able to provide ITES-2S clients competitively priced
solutions and meet the contractual performance metrics addressed in the RFP Response. ITES-2S is the preferred IT services vehicle for the Army Community of Interest (COI) organizations for acquiring end-to-end solutions or support services; Enterprise Engineering, IV&V, Enterprise Applications Development, Integrated Information Assurance, Modeling & Simulation, Operations & Maintenance, Education & Training and Program, Project Management Support (please review the ITES-2S Functional Work Breakdown Structure). The Army Small Computer Program (CHESS) servicing as a Program Directorate will have full program management oversight and will be responsible for ITES-2S performance. CHESS working closely with Information Technology, E-Commerce, and Commercial Contracting Center (ITEC4) will assure ordering opportunities to the various ordering activities that result in competitive requests for services on ITES-2S. Ordering Activities will have responsibility for individual TOs solicited and managed under their cognizance. ITEC4 as the Primary Contracting Officer (PCO) does not impose any approvals, coordination, reporting or oversight constraints on Ordering Activities thus making ITES-2S basically a universal simplified contracting vehicle. Hardware and Software Acquisition It is CHESS's intent if there is a specific TO need for Commercial of the Shelf (COTS) hardware and related software to use existing CHESS contracts. If pre-existing hardware contracts are not viable then the use of the CHESS Army authorized Commercial IT Products/Services is the next preferred source before a contractor can go to an alternative source. New COTS (including preloaded) needed to satisfy TO requirements must utilize the DoD Enterprise Software Initiative (DoD ESI) agreements. If the DoD ESI source is not viable contractor alternative sources can be use. Army users must obtain a waiver for non-ESI use (refer to CHESS ITES-2S Hardware/Software/Services Ordering Guidelines for more detailed guidance and exceptions or https://chess.monmouth.army.mil/). ITES-2S Contract Types CHESS has identified various delivery order types that may be considered by an ordering activity. They are Firm Fixed Price (Completion); Firm Fixed Price (Level of Effort); Time and Materials and Cost-Plus Fixed Fee/Award Fee. The delivery order type is a factor of funding availability, requirement (need) and risk. Except that FFP (LOE and Completion) will be the norm). Performance-based Contracting will be based on mandate, mission, requirement (need) and risk (refer to FAR 37.102 and the CHESS ITES-2S Ordering Guidelines). The ordering activity will be responsible for issuing Performance-based TOs as defined in the CHESS Ordering Guidelines for ITES-2S. Additional Best Practices for Performance-based Contract can be found at: http://www.whitehouse.gov/omb/procurement/pbsa/guide_pbsc.html ITES-2S Pre-Ordering Support BAE-IT and their team of Army-centric IT professionals (click here for detailed team capabilities) as part of their Customer Advocacy efforts and as part of our partnership agreement with CHESS is prepared to help ACSP customer's during the Requirement Definition Phase in their understanding of using ITES-2S as a vehicle of choice, Performance-based contracting and capability planning. BAE System's intent is to maximize procurement success for the procuring activity and helping CHESS and ITEC4 to achieve maximize success for ITES-2S through BAE-IT delivering on its promises. ITEC4 as the Primary Contracting Officer (PCO) is prepared to provide contracting support upon request in the form of guidance or for nominal negotiated fee serve as the Ordering Contracting Officer for the Requiring Activity (RA). ITES-2S Ordering Process The RA prepares a TO Request Package that defines the operational need, appropriate security considerations, funding and deliverables. Hardware/Software acquisition considerations per the CHESS ITES-2S Ordering Guidelines and as previously discussed. The RA submits the TO request Package to the Ordering Contracting Officer for the Command or Agency who will place the Request for Proposal (RFP) into the CHESS it e-mart for a Fair Opportunity Competition. Ordering Contracting Officers are empowered to place TORs per the ITEC4 ITES-2S Ordering Guidelines (click on the CHESS ITES-2S Ordering Guidelines for detailed instructions). At a minimum TOR must contain either a Statement of Work (SOW), Performance Work Statement (PWS) or Statement of Objectives (SOO) that defines the need; appropriate funding document (ordering agency regulations apply); Independent Government Cost Estimate (IGCE) to be used for determining reasonableness of contractor submissions; Basis for Task Order Award consisting of TO evaluation criteria. Exceptions to Fair Opportunity that are justifiable and approved may be authorized by an Ordering Contracting Officer (refer to the CHESS ITES-2S Ordering Guidelines for additional information). ITES-2S Pricing All TOs awarded regardless of delivery order type shall be in accordance with the ITES-2S approved pricing set forth in the Labor Rates Table (refer to the CHESS it e-mart for applicable Prime labor rates). During the TO Response process, the contractor is permitted to propose labor rates that are lower than those established in the Labor Rate Table. The contractor shall fully explain the basis for proposing lower rates. The proposed, reduced labor rates will not be subject to audit, however, the rates will be reviewed to ensure the Government will not be placed at risk of nonperformance. The reduced labor rates will apply only to the respective TO and will not change the fixed rates in Labor Rate Tables. Task Order Proposals Ordering Contracting Officer (OCO) will issue Task Order Proposal Requests (TOPR) to all contractors via it e-mart that includes appropriate Work statement, instructions for submission of a technical cost/price proposal and criteria/basis for award. TO response submission timeframe is minimum 10 days after TOPR release. All Primes are required to submit proposals. If a Prime is unable to submit a proposal a "no-bid" reply with brief statement as to why is mandatory. In addition, within proposal requests that include a requirement to provide products, ITES-2S contractors are expected to use CHESS hardware contracts as preferred sources of supply. Other sources may be proposed, but will require justification by the contractor and the approval of the OCO. In addition, contractors are expected to facilitate maximum utilization of ESI source software. ITES-2S Evaluation and Award The OCO in concert with the RA develops a Performance Evaluation Plan that will delineate selection criteria. (refer to the CHESS ITES-2S Ordering Guidelines for detailed evaluation criteria guidance). After determining which proposal is most advantageous to the Government an official from the RA ill document the results using a Selection Recommendation Document. After OCO review and approval, the OCO issues the TO award to the selected Prime. Unsuccessful offerors are also notified of non-selection. All awards per FAR Subpart 33.1 are final and not subject to protest except for a protest that increases the scope, period or maximum value of the contract. TO Fair Opportunity complaints from contractors will be reviewed and considered for each TO by the ITEC4 Ombudsman. Post Award The contractor awarded the TO delivery will comply with the award and deliver the agreed upon services, in the agreed amount of time, within the agreed cost and within the agreed upon performance parameters. TO Contracting Order Representative (COR) will be responsible for evaluation of contractor TO performance. TO Performance Evaluations are required annually and within 30 days of TO completion. Additional evaluations are as required but not to exceed quarterly. The OCO submits the Performance Evaluations to the TO contractor for comment (refer to the ITES-2S contract for appropriate forms). Task Order Close Out At TO completion the contractor will coordinate with the OCO and RA to coordinate all final close actions and to assure Government acceptance of deliverables (DD 250), reconciles invoicing and incentives, if applicable and coordinate any PAR submissions. Points of Contact |
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ITES-2S Procurement Guides Army Acquisition Guide |
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| Copyright © 2008 BAE Systems Information Technology Inc. All Rights Reserved. |